Position Summary

The successful Event Manager (EM) is responsible for managing the logistics, planning, and execution for all development-related events and some field-related events. The EM will interact with a diverse group of external callers, donors and visitors, as well as, internal contacts within all levels of the organization. Independent judgment and initiative are required to plan, prioritize, and organize a diversified workload under pressure and deadlines. In order to be successful, this employee must meet the objectives set out by the Development Department and carry out the required functions in an honest, competent, and confident manner. Flexibility, focus, forward-thinking, organizational skills, communication skills, and the ability to constantly re-prioritize are crucial to the success of this position. This position is responsible for playing their part to achieve the bigger mission of East-West and for ensuring that all position duties and responsibilities are clearly aligned with East-West Ministries Vision, Mission, Values, Statement of Faith, and Biblical principles.

Essential Duties & Responsibilities

• Event coordination
  • As directed, conduct research for future events where stories of faith, scripture, and evangelism can be shared
  • Prepare agendas and other materials for event related meetings
  • Manage logistics for all local and major development events, including venues, vendors, catering, insurance, travel arrangements, booking guest speakers
  • Manage RSVP and check-in process
  • Track event financials to ensure standards of good stewardship are being followed
  • Manage event timelines
  • Manage communication with event sponsors and host committees
  • Manage volunteers for events as needed
  • Work in collaboration with the VP of Marketing
• Administrative duties to include expense reports for gift officers, donor correspondence, and other gift officer support as assigned
  • Manage Event Applications (Blackthorn & SendGrid)
• Special Projects Management – miscellaneous project management as directly assigned
  • Organize volunteer(s) to assist with various Development/Marketing projects
  • Assist with field-related events as requested
  • Maintain communication with volunteers to make aware of existing needs

Education and Experience

• BA degree or equivalent experience within discipline highly preferred
• 3-5 years minimum experience working in a similar event role, preferred
• 1-2 years of ministry/nonprofit experience, preferred
• Uphold a close and growing relationship with Jesus Christ

Skills and Abilities

• Flexibility, focus, and a strong work ethic are essential
• Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
• Ability to follow through and juggle multiple tasks and projects
• Ability to take initiative and be proactive within scope of job duties
• Solid judgment and decision-making skills
• Excellent verbal and written communication skills, including proficiency in grammar and spelling
• Excellent interpersonal skills, ability to handle sensitive situations with confidentiality, poise, and tact
• Discerning of confidentiality and privacy
• Ability to work well with others in a team environment
• Ability to work well under pressure and against deadlines
• Proficiency in Microsoft Excel, MS Office and Outlook and other standard office software
• Strong attention to detail
• Driven to constantly improve job functions – not satisfied with status quo
• Ability to think critically and resourcefully
• Ability to manage teams of volunteers in various projects
• Ability to compile and prepare various budgets and reports